|
User-defined Time and Billing Export Option for
Copy Audit, Copy Audit "Touch" and Print Audit
Create your own export file from Print Audit's Job Manager feature. Use
Job Manager to create a user-defined ASCII file for exporting to various
software packages not mentioned in detail elsewhere. Each record contains
one transaction per line. Therefore, summarization of data needs to occur
within the Time & Billing Program.
The structure of the fields are defined in TOOLS|Export
Results|Configurations.
Add and remove columns, choose delimited or fixed width outputs as
needed.
Substitute billing codes for job types to match your Time and Billing
format.
The table below shows possible fields:
|
Column Name |
What it represents: |
Example |
| |
|
|
| User * |
User |
123 |
| Client Code * |
Client-matter, Job, etc |
1234-001 |
| Client Description |
Description of the Client Code |
Smith vs Jones |
| Document |
|
|
| Date Printed |
Date of transaction |
mmddyy, mmddyyyy, etc. |
| Copies |
Number of copies made |
12 |
| Units |
Pages x Copies |
34 |
| Total Units |
Total Units |
34 |
| Cost per unit |
Cost per unit |
.10 |
| Total Cost |
Total Units x Unit Cost |
.30 |
| Added Cost |
Increases/decreases in cost per page based
on client code or copier type - configurable. |
.02 |
| |
|
|
| Undefined 1 * |
User defined |
555 |
| Undefined 2 * |
User defined |
666 |
| Job Account Code |
Substitution for Job Type |
"123","copies", 555" |
| Job Type |
Description of transaction |
Copy Job, Print Job, etc. |
| Comments * |
non-validate field |
1234 |
| * The Copy Audit unit can be
configured to allow up to 5 fields of numeric input. One of the 5
fields can be non-validating. The results from the non-validating
field will appear in the Comments column. |
Sample fixed-width field export format screen:
|
